CONFIRMATION
Bookings are not confirmed until the relevant Group Booking Form, complete with credit card details has been emailed to events@willowshospitality.com.au

FOOD SELECTION
Final food selections are required no less than 14 days before your Function date.
BYO Food is not permitted (apart from Birthday cakes & party bags).
The Canape Menu & Shared Menu can only be served inside in the Clubhouse (not on the Picnic Green).

FOOD PRE-PAYMENT
Final payment for food & confirmed numbers are required no less than 7 business days in advance.

CANCELLATIONS
Cancellations made less than 5 business days before the function, are non-refundable.

PICNIC GREEN (outside)
The Picnic Green does not have cover from rain. Moving inside will be subject to availability.

CLUBHOUSE
As Willoughby Park Bowling Club is a member-based venue, exclusive use of the Clubhouse is not possible. Access to the Bar for ordering both food & drinks, Pokies & toilets will be available to the Public at all times.

KIDS PARTIES

Minimum spend
A minimum spend of $15 per person on food applies to all Kids Parties. If the minimum spend is not met on food, the balance will be processed as venue hire.

Morning Parties
Catering is available from 11.30am.
$150 VENUE HIRE APPLIES - this includes umbrellas being set up on the Picnic Green, water jugs & cups& access to the toilets. In case of wet weather, you will be able to have access to the Clubhouse.
Access available from 9.30am. There is no access to Kitchen Facilities.
You are required to bring your own plates, napkins, platters & cutlery.
Space must be vacated by midday.

Sporting Activities
Sporting Activities such as Little Legends can take place on the Picnic Green, even in light rain.
Sporting Activities can ONLY TAKE PLACE IN THE CLUBHOUSE BEFORE MIDDAY.
Jumping Castles are permitted on the Picnic Green but must provide by email a copy of their Public Liability. The preference is for the Supplier to provide a stand alone power supply.

KIDS PARTIES (other)
You are welcome to bring your own Birthday Cake & party bags. Please provide paper plates if you are bringing a cake.
The Kitchen opens from midday Friday-Sunday. Before this time we can offer pastries, toasties & fruit platters.

MINIMUM FOOD SPEND
A minimum spend of $15 per person on food applies to all groups over 30 guests.

FUNCTION DURATION
Bookings are available for 3 hours, unless otherwise stated.

WHAT IS A FUNCTION?
All groups above 30 guests are considered Functions & are required to pre-select & pre-pay for food.

TABLE BOOKINGS

Table bookings cannot be joined.

WILLOUGHBY PARK BOWLING CLUB MEMBERSHIP
Function organisers are required to become a member of WPBC ($11 for 1 year).
The Membership form will be emailed to you. If you prefer not to provide credit card details over email, please arrange a time to come in to the club with our Venue Manager (onsite Wednesday-Sunday).

SECURITY
Functions above 100 guests may incur security guard costs. This will be determined on a case by case basis.

CONFIRMATION OF NUMBERS

If you turn up on the day with more guests than booked for, we may not be able to accommodate you. Please check availability if you wish to increase numbers as doing so is subject to availability.

MAXIMUM NUMBERS
The Clubhouse can accommodate a maximum 200 guests.
Willows cannot accommodate Functions above 200 guests.

BOWLING
Social Bowling tends to take 1.5 hours. MAXIMUM 48 GUESTS.
The Bowling Greens are not lit.
We recommend commencing bowling no later than 5pm during daylight saving; or 3pm during non-daylight saving.